Privacy Notice – Early Years 2, 3 and 4-Year-Old Funding (Sep 19)


Le Ballon Rouge Montessori Day Nursery processes personal data about its children and is a “data controller” in respect of this for the purposes of the Data Protection Act 1998. It processes this data to:

  • support its children’s development;
  • monitor their progress;
  • provide appropriate pastoral care, and
  • assess how well the setting as a whole is doing.

This data includes contact details, Early Years Foundation Stage Profile (EYFSP) assessments, attendance information, sessions attended, characteristics such as ethnic group, special educational/developmental needs and any relevant medical information.


We will not give information about your child to anyone outside the early years setting without your consent unless the law and our rules allow us to.


From time to time the setting is required by law to pass on some of this data to the local authority (Southend on Sea Borough Council), who in turn are required to pass some data on to the Department for Education (DfE). These are data controllers in respect of the data they receive and are subject to the same legal constraints in how they deal with the data. This data may only be used or passed on for specific purposes allowed by law. The information provided by you will be held and processed by Southend on Sea Borough Council in accordance with the Data Protection Act 1998. It will be used for its intended purpose but may also be used for internal statistical analysis as well as being processed and disclosed for the prevention or detection of crime, assessment of tax or where the local authority has a legal obligation to do so. The local authority may also need to share your information with a third party such as a contractor, in order for them to assist in providing service. However, the Council requires any third parties to abide by the Data Protection Act 1998 when they process your data on their behalf and to follow their procedures or instructions. Your information will be held and disposed of in line with the Council’s Document Retention and Disposal Guidance. You are entitled to copies of any information that the Council holds about you. This can be obtained by making a request in writing by using a Subject Access Request form.


If you want to see a copy of the information about your child that we hold and/or share, please contact us at:


NAME:           Le Ballon Rouge Montessori Day Nursery

ADDRESS:  32 Crossfield Road

                        Southend On Sea


                        SS2 4LS


TELEPHONE NUMBER: …01702 612445

If you would like more information about how the Local Authority (LA) and/or DfE use your information, then please go to the following websites:  – (search for Early Years Privacy Notice)  – (type “does with pupils’ and children’s data” into the search box)


If you are unable to access these websites, we can send you a copy of this information please contact

Childcare Sufficiency Officer Early Years

Southend Borough Council

Civic Centre

Victoria Avenue

Southend-on-Sea SS2 6ER